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ORD Hub Procedures

Link to:  Flight Assignments  -  PIREPs  -  Leaves and Vacations

Flight Assignments

  • NWVA flight assignments are based on the real-world Northwest Airlines timetable, using the aircraft types they currently fly.

  • Flight assignments are issued by the NWVA Hub Management Team on a weekly schedule, and additional assignments as individually requested by each pilot.  Weekly assignments are posted on the hub web site usually on Friday or Saturday each week.  In order to get an assignment on the weekly schedule, pilots must turn in PIREPs for their outstanding assignments to their crew chiefs in time to be processed in the crew's reports.  This cutoff may vary by crew chief, but is in all cases no later than midnight Detroit time, Thursday night/Friday morning.  If you haven't completed and reported on your outstanding flight assignment, you have a "Carryover". 

  • Each flight assignment may be composed of multiple legs, but a pilot may have only one assignment outstanding at one time.  Pilots must turn in PIREPs for outstanding flights before they can request additional assignments.

  • Weekly assignments are assigned in a random manner from length criteria determined by the hub manager.  The random assignment will be different than the last 7 random assignments for that pilot, and only one pilot flies to that random destination each week.  Pilot aircraft preferences may be accommodated, when it fits the length criteria for each week.

  • If you have a carryover for more than 2 weeks, you will be placed on administrative leave, because we don't know if you plan on returning.  After being placed on admin leave, if we don't hear from you within 4 weeks you may be dropped from NWVA.

Pilot Reports (PIREPs)

  • Pilot Reports (PIREPs for short) should be prepared using NWVA's exclusive program, PIREP2000, from flight data you record as you fly your assignments.  Make sure to record your departure and arrival times, and fuel on board (in GALLONS) before startup and after shutdown.

  • PIREPs must be submitted as file attachments (in PIREP2000 format) to email, sent to the pilot's crew chief, with a carbon copy sent to the hub manager.  Your crew chief processes your PIREPs into NWVA's reporting system and gives you your flight time credit.  The copy that goes to the hub manager is a back-up copy that might only be used if a question or problem comes up.

  • COMMON MISTAKES:  The crew chief processes many PIREPs each week, so it is extremely helpful to double-check your PIREPs for accuracy before you submit them.  Common mistakes are: 1) Incorrect pilot numbers, 2) Putting "hrs" in the flight time or units in other fields, 3) Not erasing "CODE" from departure or arrival airport code blanks before you fill them in, or omitting the actual airport codes, 4) Specifying fuel used in POUNDS, when it must be specified in GALLONS (most fuel gauges show pounds, so you may have to divide your fuel numbers by 6.6 to get gallons), and 5) Not rounding off flight time to the nearest tenth of an hour (2.8, not 2.75).

Leaves and Vacations

  • If you anticipate not being able to complete weekly assignments, please let us know by requesting vacation or a leave of absence.  When you make your request, you need to tell us when you'll return.  

  • Leaves less than a month may be granted by the Hub Manager, while longer leaves require approval by the NWVA Regional Manager (or higher manager.)

  • Make sure to report in to your crew chief and the hub manager when you're ready to fly again and need an assignment.  If you don't report in by the date your leave was granted until, you will get reminder messages.

  • If you have not reported in after 2 weeks of you leave expiring, you will be placed on administrative leave, because we don't know if you plan on returning.  After being placed on admin leave, if we don't hear from you within 4 weeks you may be dropped from NWVA.

 

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